Virtual Meeting is a cutting-edge communication tool that enables people to communicate across geographical constraints. It has many advantages for businesses and individuals who are seeking to increase their productivity and improve teamwork, regardless of distance.
Virtual meetings occur when participants are not physically present but are connected by technology for video and audio communication. They can communicate, talk and listen to non-verbal signals.
A well-planned and organized preparation is essential to have an effective virtual meeting. Make sure to include a detailed agenda and clearly outline the goals of the meeting. Also, ensure that all required technology and equipment is available before the meeting. It’s important to test the capabilities of your device and software prior to the meeting to ensure that there are no issues.
Keep the meeting on track by sticking to the agenda. Nothing causes attendees to switch off faster than a discussion that goes off topic or is prolonged over time. It’s also important to promote collaboration, so you can use tools like Miro whiteboards or group texting. Also, it’s a great idea to allow one of the attendees to take notes during the virtual meeting. This will ensure that the most important decisions and concepts are recorded in the summaries of the meeting.
Finish the virtual meeting by providing a summary of the key points and any assigned action items. The summary should be shared promptly following the meeting via a collaborative platform or email. It’s a good idea also thank participants for their involvement and let them know when they are likely to hear from them again, whether it be via a follow-up meeting or via email or another contact.